Executive Assistant, Cox Enterprises

Executive Assistant

Cox Enterprises

Location:

United States, Atlanta

Category:

Office Administration

Contract Type:

Employment contract

Salary:

28.65 - 42.98 USD / Hour

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Job Description:

Reporting directly to the AVP of FleetNet America as an Executive Assistant, this role will provide direct support to two of our Mobility business leaders (FleetNet America and EV Battery Solutions). This role will perform advanced, diversified and highly confidential administrative assignments for these two leaders. The primary responsibilities include calendar management, travel coordination, event planning, and administrative project management. Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting and greeting visitors. The Executive Assistant is the key to keeping the leaders focused on the business priorities by taking care of administrative details and tasks.

Job Responsibility:

Provide support and assistance for two AVP business leaders
Manage calendars, including internal and external appointment scheduling
Organize and manage meetings and events, including security managing and preparing meeting space, travel, catering, transportation, and setup
Attend scheduled meetings to welcome participants, record minutes, and ensure logistics needs are met
Create and process expense reports
Handle incoming phone calls and correspondence
Ensure all documents, letters, briefings, and other materials are in final format, including but not limited to grammar, content, substance, and accuracy
Perform administrative functions such as ordering supplies, coordinating equipment repairs, and mailing information material to homes to assist with remote working
Perform other duties as assigned

Requirements:

High school diploma or equivalent
5 years of work experience supporting an executive or other senior leader
Proficient in Microsoft Office experience including Teams, Office, Excel and PowerPoint
Exceptional communication skills
Detail-oriented and highly organized
Demonstrated experience working in a high work volume, fast-paced and complex matrix environment
Strong interpersonal skills – flexible, collaborative, positive attitude, and highly motivated
Ability to travel as needed (up to 25% of the time)
Must be willing to undergo a background, motor vehicle report check, and drug screen after offer of employment has been made
Must be authorized to work in the United States

What we offer:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year
Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave
Generous compensation & bonus structure
Flexible time off policies
Amazing healthcare plans at low cost to you
Free access to Care.com
Funds to pay for classes, certifications or school
Free access to Calm + counseling for mental wellbeing

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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