Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Parsippany

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO.

Job Responsibility:

Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated
Handle administrative duties for the CEO, including preparing correspondence and completing expense reports
Arrange detailed travel plans for the executive team, including itineraries and meeting documents
Coordinate logistics for high-level meetings within the organization and with external parties
Handle confidential materials and correspondence with utmost discretion
Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups
Delegate tasks and information requests to other employees, ensuring follow-ups are completed
Record and distribute minutes from executive and other meetings, tracking and following up on open items
Maintain organized files of reference materials for projects or clients as needed
Answer and screen incoming calls, initiating outgoing calls as requested
Keep the CEO updated on all activities, correspondence, and upcoming deadlines
Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions

Requirements:

Minimum of 2 years experience in an Executive Assistant position or similar role
Proficiency in using ADP - Financial Services for payroll and HR management
Experience in using Cisco Webex Meetings for virtual meetings and collaborations
Familiarity with Concur for travel and expense management
Knowledge of CRM systems for managing customer relationships and interactions
Experience with Kronos Timekeeping System for workforce management
Proficiency in About Time for time tracking and project management
Excellent calendar management skills, able to organize and schedule appointments effectively
Strong communication skills, both verbal and written, to effectively liaise with all levels of professionals
Experience in managing conference calls, coordinating and ensuring smooth communication during meetings
Proficient in handling correspondence, able to write and distribute emails, memos, and forms efficiently and professionally

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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