Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, San Diego

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to join a dynamic biotech company in San Diego. This role is HYBRID in San Diego (3 days in office, 2 remote work). This role will provide essential support to the C-Suite, working closely with the Senior Executive Assistant to ensure seamless daily operations. The ideal candidate will be a detail-oriented professional with excellent communication skills, the ability to manage multiple priorities, and a passion for contributing to the success of a growing, innovative organization.

Job Responsibility:

Calendar Management: Coordinate complex schedules, meetings, and appointments for C-level executives, prioritizing and adjusting as needed
Communication: Serve as a liaison between executives and internal/external stakeholders, managing emails, calls, and correspondence with professionalism
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports
Meeting & Event Support: Prepare agendas, presentations, and materials for executive meetings
take detailed meeting notes and follow up on action items
Document Management: Draft, review, and organize documents, reports, and presentations, ensuring accuracy and confidentiality
Project Assistance: Support special projects and strategic initiatives as directed by the Senior Executive Assistant and C-Suite
Office Management: Oversee office logistics, including supply management, vendor coordination, and facility-related tasks

Requirements:

4+ years of experience as an Executive Assistant, ideally within the biotech, healthcare, or technology sectors
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
experience with project management and collaboration tools is a plus
Strong organizational skills, attention to detail, adaptability, and a high level of discretion with sensitive information
Bachelor’s degree preferred or equivalent experience

Nice to have:

experience with project management and collaboration tools

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 25, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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