Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Vienna

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations.

Job Responsibility:

Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio
Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes
Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area
Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools
Assist in the development and monitoring of department goals and objectives
Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures
Participate in the planning of executive retreats and staff development meetings
Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling
Attend and participate in community outreach events and maintain public relations that serve the organization

Requirements:

Minimum of 2 years of experience as an Executive Assistant or in a similar role
Proficiency in using Concur for travel and expense management
Experience with CRM software for customer relationship management
Knowledge of ERP - Enterprise Resource Planning systems
Strong administrative assistance skills, including managing correspondence and office procedures
Expertise in calendar management, with the ability to schedule and coordinate meetings, appointments, and travel arrangements for executives

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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