Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Chicago

Category:

Office Administration

Contract Type:

Employment contract

Salary:

120000.00 - 135000.00 USD / Year

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Job Description:

We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus.

Job Responsibility:

Scheduling activities and creating calendar events for CEO
Coordinate business and personal travel arrangements including private
Oversee and assist with liaison and communication between the CEO and internal and external office engagements
Provide day-to-day administrative support for the CEO
Manage, plan and organize daily calendar activities
Book and manage all domestic and international travel arrangements
Manage day-to-day correspondences internally and externally, including responding to all local and international mail
Assist in technical matters and courier correspondence
Arrange for meetings and conferences, including preparing agendas and minute
Manage membership dues to various organizations, subscriptions, distributions and circulation lists
Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings
Serve as liaison with department managers to ensure a manageable flow of work and communication
Prepare a variety of high-quality memos, letters, and other required documents

Requirements:

Minimum of 10 years of executive assistant support to C-Suite Executive, CEO preferred
Must have excellent planning, time management, and organizational skills
Excellent verbal and written business communication skills
Ability to succeed in an ever-changing and fast-paced environment
Ability to effectively manage multiple, competing priorities under a given timeline
Ability to show considerable discretion regarding sensitive and/or confidential information
Strong proficiency in MS Outlook, Word, Excel and PowerPoint
Experience working with private jets and providing personal assistant support

What we offer:

health
dental
critical illness
life insurance
disability
PTO
401k

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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