Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Center City Philadelphia

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks.

Job Responsibility:

Handle sensitive information with the utmost discretion and confidentiality
Coordinate and manage schedules
Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects
Respond to detail oriented communications on significant and non-routine matters
Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations
Coordinate ongoing group meetings
Execute contracts on behalf of the company
Draft and prepare correspondence for internal announcements, board meetings, and organizations
Complete detailed corporate expenses
Maintain and organize files
Manage CRM entries
Respond promptly to emails/texts/phone calls
Undertake ad hoc projects
Represent the company in a positive light
Conduct research, collect and analyze information

Requirements:

Minimum of 5 years of experience as an Executive Assistant supporting senior professionals
Advanced skills in Microsoft Excel and Microsoft Office Suites
Experience with Oracle, QuickBooks, and SAP software platforms
Proven ability in providing Administrative Assistance and performing Clerical Duties
Strong capability in Calendar Management and scheduling meetings
Experience with Customer Relationship Management (CRM) systems
Strong interpersonal skills with the ability to manage customer relations effectively

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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