Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Charlotte

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

This role is within the energy technology industry, where you will be instrumental in shaping the implementation of the energy transition. As an Executive Assistant, you will be the liaison between upper management and the production workforce, ensuring smooth communication and operations.

Job Responsibility:

Take on the role of primary contact for security guard and manage the internal badge system
Facilitate and coordinate meetings with both internal and external participants
Actively manage and update customer credit records
Process customer credit applications with accuracy and efficiency
Handle incoming and outgoing mail, packages, and deliveries
Arrange and assist in the facilitation of company surveys and follow-up activities
Coordinate with venues, caterers, entertainment for company events and activities
Handle travel arrangements and manage expense reports
Maintain and administer official target tool while tracking and updating monthly numbers
Create production documents, check sheets, and generate annual factory calendar
Organize charity events and manage accounts for refreshments as part of the Great Place to Work initiative
Aid the marketing department in duties such as attending trade shows, shipping marketing materials, and creating marketing packets
Record meeting minutes and ensure the distribution of internal phone directory
Prepare sales reports for the US Sales Teams

Requirements:

Proficiency in ADP - Financial Services
Familiarity with Cisco Webex Meetings
Experience with Concur
Ability to use CRM systems
Knowledge of Kronos Timekeeping System
Comfortable with About Time software
Excellent skills in Calendar Management
Strong Communication abilities
Ability to manage Conference Calls
Experience in handling Correspondence
Ability to Book Travel Arrangements
Experience in Coordinating Travel Arrangements
Capable of Handling Travel Arrangements
Understanding of Travel Arrangements
Proficiency in Scheduling Appointments and Calendar Management
Experience in taking Meeting Minutes
Ability to handle Expense Reporting
Knowledge of Expense Reports
Ability to Complete Expense Reports

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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