Facilities Assistant, Robert Half

Facilities Assistant

Robert Half

Location:

United States, Parsippany

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

This role is primarily focused on the management and maintenance of our facilities, which includes communication with internal and external clients, vendor management, and ensuring site security.

Job Responsibility:

Oversee the Computerized Maintenance Management System (CMMS) and Purchase Order (PO) systems
Facilitate communication with vendors and schedule necessary work
Ensure compliance with fire safety procedures
Handle all hard and soft services, including cleaning contracts, security, and mechanical/electrical/building maintenance
Manage calls and log them into the CMMS and PO systems
Maintain a call-out system for emergencies, security, and alarm-related incidents
Ensure the site is secure at all times
Communicate effectively with both internal and external clients
Oversee vendor management, including the scheduling of all works

Requirements:

Minimum of 2 years of experience in a similar role, preferably in the facilities management sector
Proficient in using CMMS (Computerized Maintenance Management System)
Experience with Concur, IBM AS/400, and Kronos Timekeeping System
Knowledge of 'About Time' software is desirable
Understanding of budget processes in a facilities management context
Excellent communication skills, both verbal and written
Ability to manage and schedule conference rooms efficiently
Strong customer service skills, with the ability to handle queries and complaints in a detail oriented manner

Nice to have:

Knowledge of 'About Time' software

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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