Front Desk Coordinator, Robert Half

Front Desk Coordinator

Robert Half

Location:

United States, Austin

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities.

Job Responsibility:

Managing the organization and presentation of the front desk area
Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
Daily collection and sorting of mail from the front of the HQ building
Sending outgoing mail, including certified mail and FedEx
Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
Maintaining office equipment and supplies
Decorating the lobby and breakroom for holidays and events as appropriate
Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
Managing the conference room calendar and aiding in resolving conflicts as needed
Coordinating group lunch orders for internal meetings and customer meetings as requested
Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc
Managing vehicle maintenance, insurance, gas receipts, registration, and usage
Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials
Ordering business cards for new and existing employees
Overseeing employee badging and access
Assisting in the planning and execution of company events and initiatives
Undertaking other special projects as needed for all departments

Requirements:

Proven experience in Administrative Assistance
Proficiency in using a Multi-Line Phone System
Experience in offering Concierge Services
Excellent Customer Service skills
Proficiency in Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Proficiency in Microsoft Outlook
Proficiency in Microsoft Word
Proven ability to Organize Files effectively

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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