Front Desk Coordinator, Robert Half

Front Desk Coordinator

Robert Half

Location:

United States, Scottsdale

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

The Receptionist is responsible for directing all phone calls, professionally greeting and directing visitors, coordinating shipping/receiving for mail and packages, ordering office supplies, and performing administrative duties as needed.

Job Responsibility:

Professionally welcome and direct all visitors
Operate telephone system and direct incoming and inter-office calls
Supply information to callers and page individuals as needed
Schedule conference calls and meeting rooms
Coordinate shipping / receiving process for all packages
Creation of documents and labels
Process expense reports
Assist the Accounting Team with Invoice and check uploads, and other various tasks as needed
Sort and distribute all mail, faxes, and packages
Order office supplies and track inventory
Prepare agendas, and action item follow-ups as needed
Conduct research and prepare reports as needed
Maintain a professional office lobby area, including setting up holiday decorations as needed
Perform other miscellaneous administrative duties and jobs as needed

Requirements:

Previous receptionist or administrative experience
Strong organizational skills and the ability to multi-task
Professional verbal and written communication skills
Proficiency in MS Office
Proven experience in Administrative Assistance or similar roles
Proficient in answering inbound calls, with a focus on customer satisfaction
Demonstrable skills in computer data entry, ensuring accuracy and efficiency
Excellent organizational and multi-tasking abilities
Strong communication and people skills
Problem-solving skills with a proactive approach
Ability to handle confidential and sensitive information with discretion
Proficiency in Office Suite, especially Excel and Word
Knowledge of office procedures and basic accounting principles
High School Diploma or equivalent
higher degree in office administration or relevant field is preferred

What we offer:

Access to top jobs
competitive compensation
medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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