Legal Administrative Assistant, Robert Half

Legal Administrative Assistant

Robert Half

Location:

United States, Oakland

Category:

Legal

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents.

Job Responsibility:

Answering incoming calls and directing them to the appropriate personnel
Handling and organizing medical records with diligence and confidentiality
Uploading and appropriately naming documents for easy retrieval
Managing the calendar to ensure smooth daily operations
Compiling and formatting documents as required
Indexing documents for easy tracking and retrieval
Scanning documents and ensuring they are correctly stored in the system
Managing export-import documents to ensure compliance with regulations

Requirements:

Minimum of 1+ years of experience as a Legal Administrative Assistant or similar role
Excellent communication skills, both written and verbal
Proven experience in managing medical records
Demonstrated ability in compiling documents for legal procedures
Proficient in document coding for easy retrieval and reference
Skilled in document formatting to maintain consistency across all legal documents
Experience in document indexing to ensure organized and easy access to files
Ability to perform document scanning and digitizing tasks efficiently
Familiar with export-import documents, understanding their legal implications and requirements

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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