Legal Secretary, Robert Half

Legal Secretary

Robert Half

Location:

United States, Oakland

Category:

Legal

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Respected organization is seeking an experienced Legal Secretary in Oakland, California. This role falls within the industry of law and legal services. As a Legal Secretary, you will be an integral part of our team, assisting in the smooth operation of our legal processes and procedures. This person will also be managing others in addition to performing administrative/secretarial duties.

Job Responsibility:

Draft, revise, and finalize legal documents and correspondence
Maintain an organized and up-to-date filing system for all legal documents
Coordinate and schedule meetings, court dates, and other appointments for attorneys
Communicate with clients, attorneys, and court personnel, providing updates and information as needed
Utilize legal software and databases to conduct research and manage case files
Prepare and organize materials for court hearings or client meetings
Ensure all legal documents and correspondence are error-free and properly formatted
Utilize Civil Litigation Experience to handle litigation-related tasks efficiently
Maintain confidentiality of all sensitive legal information
Provide general administrative support to attorneys, including answering phones and emails, making travel arrangements, and managing attorney calendars

Requirements:

Possess a high school diploma or equivalent qualification
Have relevant experience as a Legal Secretary, preferably within a Civil Litigation setting
Demonstrate proficiency in using legal software and Microsoft Office Suite
Exhibit strong written and verbal communication skills
Be capable of managing multiple tasks simultaneously and meet deadlines effectively
Show an understanding of legal terminology and court system
Have excellent organizational and time-management skills
Demonstrate a high level of confidentiality and discretion due to the sensitive nature of the information handled
Be able to prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements
Have the ability to schedule appointments, meetings, and court dates, and maintain attorneys' calendars
Possess superior typing skills, being able to type at least 50 words per minute
Show proficiency in transcription of dictations
Be able to maintain law library
Have the ability to coordinate law office activities such as subpoena delivery
Be able to liaise with clients and legal professionals
Have the capacity to organize case files and maintain document control
Be capable of performing any other administrative duties as required to support the legal team

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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