Legal Secretary, Robert Half

Legal Secretary

Robert Half

Location:

United States, Dallas

Category:

Legal

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a contract to hire employment opportunity for a Legal Secretary in Dallas, Texas. As part of our team, you will handle document preparation, client interactions, and calendar management while assisting attorneys in various administrative and legal tasks.

Job Responsibility:

Coordinates multi-documents for filing, formatting as appropriate for each court
e-files in both State and Federal courts as needed
enters and maintains all case information in Court Alert
prepares notebooks, binders, exhibits, and other documentation as needed
opens new client/matter files and runs conflict checks
organizes and maintains all documents in the document management system
coordinates document management with Litigation Support Managers or file management locations
proofreads documents for grammar, punctuation, syntax, and formatting
manages calendar and assists timekeepers in meeting deadlines
coordinates conferences and meetings, including scheduling and materials preparation
handles billing process under attorney guidance
receives clients and visitors and maintains excellent customer service
prepares materials for client meetings and updates client contact lists
handles check requests, travel expenses, and travel arrangements
processes new attorneys’ admissions to jurisdictions
assists attorneys with memberships
coordinates CLE approvals for attorneys

Requirements:

Bachelor's degree preferred
3-5 years Litigation experience required, mid-to-large size firm preferred
proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River)
solid experience working in ECF and Texas state e-filing systems, familiarity with state and federal rules and procedures
ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities
strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively
excellent interpersonal and communication skills and the ability to collaborate well in a team
self-starter with the ability to work independently and perform with a high level of accuracy in a high-volume environment
ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines
above average customer service skills with a willingness to help others
ability to work overtime as needed

Nice to have:

Bachelor's degree
mid-to-large size firm experience

What we offer:

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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