Legal Services Assistant

• Provide administrative support with a strong focus on delivering exceptional client service
• Utilize firm technology tools to improve efficiency in legal processes
• Assist with new matter intake, including performing conflict checks
• Scan, save, and distribute incoming mail from the USPTO, foreign agents, and clients
• Perform photocopying and assist with printing as needed
• Prepare and process outgoing correspondence through email, regular mail, or courier services
• Assist with billing and expense inquiries, and review invoices
• Coordinate travel arrangements as required
• Support technology-related assignments
• Draft correspondence, memos, and legal documents, ensuring proper formatting and compliance with legal staff requirements
• Proofread and edit documents for grammar, punctuation, and consistency
• Manage scheduling of meetings, client appointments, and case dates across multiple legal assignments
• Answer and direct telephone calls for legal matters
• Maintain client and matter data in integrated databases, adhering to firm policies
• Organize and manage both electronic and physical files in accordance with firm guidelines
• Foster positive relationships with external clients, internal teams, and co-workers, contributing to team efforts as needed
• Support firm initiatives and contribute to improving processes and policies
• Manage client requests and deadlines efficiently
• Compile data and perform research as needed

• Five years of experience in intellectual property administrative legal support
• Experience with intellectual property docketing systems (e.g., CPi, AltLegal) is a plus
• Strong clerical skills and knowledge of grammar, spelling, and punctuation
• Excellent customer service skills, in-person, by phone, and email
• High attention to detail with the ability to work independently and proactively
• Intermediate or advanced proficiency in Microsoft Office products (Word, Excel, PowerPoint)

Experience with intellectual property docketing systems (e.g., CPi, AltLegal)

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in company 401(k) plan
• Free online training