Lettings Administrator, Office Angels

Lettings Administrator

Office Angels

Location:

United Kingdom, Ascot

Category:

Real Estate

Contract Type:

Not provided

Salary:

26000.00 - 28000.00 GBP / Year

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Job Description:

Office Angels are currently recruiting for a Lettings Administrator for our client based in Ascot. The role involves ensuring the lettings operations run smoothly and efficiently, with responsibilities including producing tenancy agreements, preparing invoices, and supporting the team.

Job Responsibility:

Produce all new Tenancy agreements within 24 hours from receipt of the offer from the front office
Draft the appropriate tenancy agreement and send out for engrossment
In the case where the tenant or landlord wishes to use their own tenancy agreement refer both parties to independent Solicitors for specialist advice
Prepare initial invoices, standing orders and rent demands for tenants
Produce deed of guarantee document if required and send for signature or prepare up front rental payment invoice
Drawing up all legal notices on behalf of the Landlord and processing efficiently and effectively
Preparing communications and administering for any tenant or tenancy changes in regard to a deed of assignment and/or deed of surrender to end a tenancy
Consult and update Team Manager and Lettings Office Head where necessary
Ensuring all correspondence is responded to promptly
Welcoming visitors into the office
Attending Lettings and team meetings
Notifying Team Manager of any potential property issues
Supporting and assist the team on the daily in the absence of other team members
Maintaining paperless filing system - ensuring accurate and up to date
Keeping databases up to date
Ensuring the necessary processes and procedures are in place to support compliance
Registering applicants
Booking viewings
Carrying out occasional viewings

Requirements:

Previous experience in a similar role
Excellent communication skills and a customer-focused approach
Strong organisational skills with the ability to prioritise tasks
Attention to detail and accuracy in data entry
Team player mindset
A confident phone manner

Additional Information:

Job Posted:

March 27, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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