Marketing Administrative Assistant, Robert Half

Marketing Administrative Assistant

Robert Half

Location:

United States, Vacaville

Category:

-

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.

Job Responsibility:

Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports
Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships
Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners
Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers
Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts
Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials
Input marketing data into CRM systems or tracking tools and generate regular performance reports
Conduct basic market research, competitor analysis, or other industry intelligence as requested
Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications
Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries
Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products
Assist with processing vendor invoices and addressing any billing or account concerns
Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success

Requirements:

Associate's degree in Business Administration, Marketing, or a related field (Bachelor’s degree preferred)
1-3 years of administrative or marketing support experience in a professional setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with marketing tools such as Adobe Creative Suite, Canva, or email platforms
Excellent organizational, multitasking, and time management skills with keen attention to detail
Strong verbal and written communication abilities
Comfortable with managing multiple priorities under tight deadlines
Basic understanding of digital marketing, social media, and branding concepts

Nice to have:

Familiarity with Adobe Creative Suite, Canva, or email platforms
Basic understanding of digital marketing, social media, and branding concepts

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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