Non-Profit Administrative Assistant, Robert Half

Non-Profit Administrative Assistant

Robert Half

Location:

United States, Oakland

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant.

Job Responsibility:

Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments
Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies
Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items
Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence
Manage office supplies and maintain an organized and efficient office space
Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts
Collaborate with leadership on special projects to advance mission-driven goals

Requirements:

High school diploma required
an associate degree or bachelor’s degree preferred, especially in business administration, nonprofit management, or a related field
A minimum of 1-3 years of experience in an administrative role, preferably within a non-profit organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with CRM or donor management systems is a plus (e.g., Salesforce, DonorPerfect)
Strong interpersonal and communication skills, ability to prioritize and manage multiple tasks, and a proactive approach to solving problems
Passion for supporting causes aligned with the organization’s mission and a team-oriented mindset

Nice to have:

Familiarity with CRM or donor management systems (e.g., Salesforce, DonorPerfect)

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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