Office Administrative Assistant, Randstad

Randstad

Location:

India, Kolkata

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

The Office Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. This individual supports office staff, coordinates various office tasks, and assists in daily administrative duties. They act as a liaison between the office, employees, clients, and external partners.

Job Responsibility:

Ensure regular connect with RH, Admin head and RHR on a monthly basis/as and when needed to discuss region updates, employee engagement updates, admin updates, challenges being faced and support needed, if any
Greet and assist visitors entering the office, ensuring a hospitable and professional welcome
Answer, screen, and direct phone calls to appropriate individuals
Manage office correspondence, including emails, letters, and packages, and distribute them accordingly
Maintain and organize office filing systems (both physical and digital) to ensure easy retrieval of documents
Schedule and coordinate meetings, appointments, and travel arrangements for office personnel
Assist in the preparation of reports, presentations, and data compilations
Monitor office supplies inventory and place orders when necessary
Assist in the onboarding process for new employees, including orientation and administrative setup
Coordinate with building maintenance and vendors to address office needs
Handle general office tasks such as photocopying, scanning, and faxing
Develop and implement comprehensive event plans and strategies in line with organizational goals
Develop and execute employee engagement strategies to enhance workplace satisfaction and retention
Plan, organize, and coordinate various employee engagement programs, events, and activities
Conduct surveys, interviews, and assessments to gather feedback and measure employee satisfaction
Analyze data and insights to identify trends and areas for improvement in engagement levels
Collaborate with HR and leadership to develop policies and initiatives that promote a positive work environment
Implement recognition and reward programs to acknowledge employee contributions and achievements
Connect with agency to print certificates and close PO for the same
Close action end to end on Employee transfers/relocations/movers and packer and stay details
RTM Co-ordination and setting up calendars for the same
Act as a liaison between employees and management, addressing concerns and promoting open communication
Provide guidance and support to managers and teams on enhancing employee engagement within their respective departments
Monitor industry trends and best practices to continuously improve engagement strategies
Lead a team of event coordinators, providing guidance, assigning tasks, and ensuring successful execution of events
Collaborate with clients to understand event requirements, objectives, and budget constraints
Coordinate all aspects of events, including venue selection, catering, decor, entertainment, and technical requirements
Manage event budgets, negotiate contracts with vendors, and ensure cost-effective planning
Create Purchase Order, PR and process invoices to ensure end to end process closure
Oversee event logistics, including setup, scheduling, and breakdown, to ensure smooth execution
Coordinate with marketing and communication teams to promote events and ensure proper branding
Ensure compliance with legal, health, and safety regulations during events
Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement
Stay updated on industry trends and best practices to enhance event management strategies

Requirements:

Proven experience as an office administrative assistant, office assistant, or relevant administrative role
Proficiency in MS Office (Word, Excel, Outlook) and other office management software
Strong organizational and multitasking abilities with excellent time management skills
Exceptional verbal and written communication skills
Attention to detail and problem-solving skills
Ability to maintain confidentiality and exhibit professionalism in handling sensitive information

Additional Information:

Job Posted:

March 30, 2025

Expiration:

May 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Administrative Assistant

Randstad

Location: India, Kolkata

Category: Office Administration

Contract Type: Employment contract