Office Coordinator

• Managing and maintaining the office's administrative tasks, including organising schedules, meetings, and travel arrangements
• Greeting office visitors and ensuring they are checked in and accompanied to their appointments with our client's team members
• Assisting in onboarding new employees by setting up workstations, providing necessary equipment and software, and ensuring all IT systems are in place
• Ensuring that all departments have the supplies they need, including office supplies, stationery, and equipment
• Assisting with the planning and execution of virtual events and meetings
• Troubleshooting and resolving technical issues related to software, hardware, and network infrastructure
• Updating and maintaining IT equipment, including computers, printers, scanners, and servers
• Providing support to the team in the use of computer hardware and software systems
• Assisting in the coordination and tracking of shipments, ensuring timely delivery
• Managing the organisation and counting of stock items in the stockroom
• Maintaining inventory records and reports, identifying discrepancies and taking corrective action
• Ensuring office appliances are maintained and serviced as needed
• Overseeing health and fire safety procedures and communicating assembly points to all team members
• Acting as an additional support and resource to our client's Retail Marketing and Sales department by assisting with event organisation, set-up, and cover across different retailers
• Organising and executing all team gathering activities and events

• Previous experience in office coordination or administrative roles
• Strong organisational and multitasking skills
• Excellent attention to detail and problem-solving abilities
• Proficient in Microsoft Office Suite and other computer hardware and software systems
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively within a team
• Flexibility to adapt to changing priorities and deadlines
• Knowledge of health and fire safety procedures is a plus

Knowledge of health and fire safety procedures