Office Manager, Workplace Experience, KAYAK

Office Manager, Workplace Experience

KAYAK

Location:

United States, Concord

Category:

Customer Service

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

KAYAK is seeking an organized, hardworking, highly motivated individual to create world-class in-office experiences for employees and drive day-to-day office operations in our Concord office

Job Responsibility:

Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
Coordinate all office purchasing and inventory
Manage weekly onsite catering
Maintain office budgets related to supplies, events, and all operational spending
Support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
Work with HR, IT, and Recruiting to onboard new hires, managing seating allocation, and new hire needs
Be responsible for general upkeep and office maintenance needs (showers, chairs, cleaning, and equipment)
Manage vendor relationships, including existing contracts and developing new relationships
Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
Coordinate shipping and letter distribution
Collaborate with Legal for all office operation related contracts
Provide light assistance to Executives for office operations and needs
Be proactive
talk with employees and find out what keeps them happy and productive
Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
Deliver light support for other offices that do not have an Office Manager
Assist with coverage for PTO when needed in our Cambridge office

Requirements:

Office management experience with an understanding of daily operations in a fast-paced environment
Passion for people - desire to create a world-class experience
Collaborative Teammate
Forward thinker, anticipating the needs of others
Strong interpersonal skills
fun, professional, friendly demeanor
desire to assist others and face challenges head on
Proactive - quick on your feet and an excellent multi-tasker
Strong time management and organizational skills
Tackle problems independently where appropriate and set priorities
Excellent verbal and written communication
Available to work in the office 4 days a week
Familiarity with Google applications (Drive, Docs) and Slack
Strong organization skills

What we offer:

Company-paid therapy sessions through SpringHealth
Company-paid subscription to HeadSpace
Company-wide week off a year
No meeting Fridays
Paid parental leave
Generous paid vacation + time off for your birthday
Paid volunteer time
Development Dollars
Leadership development
Access to thousands of on-demand e-learnings
Travel Discounts
Employee Resource Groups
Competitive retirement and health plans
Free lunch 2 days per week
Fun quarterly events such as boat trips, arcades, ski trips, Thursday happy hours, and more

Additional Information:

Job Posted:

March 19, 2025

Employment Type:

Parttime

Work Type:

On-site work

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