Office Manager, Robert Half

Office Manager

Robert Half

Location:

United States, Palo Alto

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a long term contract employment opportunity for an Office Manager in Palo Alto, California. In this role, you will contribute to the smooth running of our office by managing daily operations, coordinating with vendors, and assisting with event planning.

Job Responsibility:

Oversee daily office operations to ensure productivity and a positive working atmosphere
Coordinate with various vendors including janitorial, maintenance, security, and facilities to ensure high-quality services
Partner with the team to plan and execute office events such as company milestones, holiday parties, and surprise & delight moments
Maintain a clean, organized, and welcoming office environment that aligns with our values
Host visitors and candidates, provide office tours, and support on-site recruitment tasks
Manage incoming and outgoing correspondence, routing mail to the appropriate departments and handling important materials
Ensure appropriate stocking levels and availability of essential office supplies
Manage office budgets, track expenses, and ensure cost-effective practices
Provide administrative support to leadership and ensure smooth operation of executive and team activities
Assist with special projects and office reshuffles for space optimization and maintaining office systems
Implement and maintain office policies and procedures to support a high-quality workplace experience
Manage office furniture placement, moves, and upgrades to ensure an efficient and adaptable office layout

Requirements:

Proficiency in Accounting Software Systems
Experience with ADP - Financial Services
Must be familiar with Concur
Knowledge of CRM is essential
Dentrix Dental Software skills are desired
Familiarity with About Time is preferred
Ability to handle Accounting Functions is a must
Experience with Accounts Payable (AP) is required
Proficiency in managing Accounts Receivable (AR) is necessary
Ability to handle Answering Inbound Calls effectively is essential

Nice to have:

Dentrix Dental Software skills
Familiarity with About Time

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Work Type:

On-site work

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