Office Manager, Robert Half

Office Manager

Robert Half

Location:

United States, Carlsbad

Category:

Construction

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

A well-established construction firm in Carlsbad, CA, is looking for a motivated and organized Office Manager to oversee its administrative and operational functions. The ideal candidate will not only supervise day-to-day office activities but also contribute to creating a professional and efficient office environment where staff can focus on delivering quality construction projects.

Job Responsibility:

Oversee all administrative functions, including office operations, supplies, and vendor management
Manage payroll, invoicing, and financial record-keeping in conjunction with the accounting team
Ensure adherence to deadlines for permits, licenses, and project documentation
Supervise and support a team of administrative staff, ensuring seamless communication and workflow
Coordinate scheduling, meetings, and travel arrangements for senior staff
Maintain an organized filing system for contracts, project documents, and HR files
Act as a liaison between project managers, contractors, and office staff to maintain clear communication and alignment
Identify and implement process improvements to streamline office efficiency

Requirements:

Bachelor’s degree or equivalent work experience preferred
3–5 years of office management experience, preferably within the construction industry
Familiarity with construction-specific software (e.g., Procore, Bluebeam) is a plus
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational and communication skills
Ability to multitask effectively and maintain composure under deadlines
Exceptional problem-solving skills and ability to prioritize tasks

Nice to have:

Familiarity with construction-specific software (e.g., Procore, Bluebeam)

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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