Office Manager, Robert Half

Office Manager

Robert Half

Location:

United States, Oakland

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are currently seeking an Office Manager who is motivated, detail-oriented, and skilled in managing day-to-day office operations. This individual will play an integral role in ensuring office efficiency and supporting both staff and clients in a busy, mission-driven environment.

Job Responsibility:

Oversee daily office operations, including managing schedules, space, and resources to maintain a productive work environment
Supervise and support front office staff, ensuring they provide excellent support and maintain professionalism in client interactions
Order, maintain, and track office supplies and inventory, ensuring cost efficiency and availability
Serve as the main point of contact for external vendors, contractors, and service providers, coordinating agreements and addressing issues as needed
Ensure proper maintenance of office equipment (e.g., copiers, phones, computers) and troubleshoot issues or coordinate repairs
Prepare and distribute internal communications to enhance organizational alignment across teams
Assist leadership with scheduling, meeting coordination, and follow-up on key projects
Maintain and organize office records, including client data (where applicable), vendor contracts, and compliance documentation
Oversee general office upkeep and cleanliness to ensure a welcoming and professional environment for staff, clients, and visitors
Contribute to process improvements and implement best practices to improve office efficiency

Requirements:

3+ years of office management or administrative experience
High school diploma or equivalent required
associate degree or higher preferred
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new software systems quickly
Excellent organizational and multitasking skills with high attention to detail
Exceptional verbal and written communication skills
Proven ability to handle sensitive information with confidentiality and professionalism
Strong interpersonal skills, demonstrating a helpful and positive attitude when interacting with office staff, clients, and external parties

Nice to have:

Non-profit or health care experience

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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