Office manager, Randstad

Office manager

Randstad

Location:

Singapore, Singapore

Category:

Banking

Contract Type:

Not provided

Salary:

5000.00 - 7000.00 SGD / Year

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Job Description:

My client is a well established global investment management firm, looking for a proactive and experienced professional to oversee office operations, support senior leadership and help drive organisational efficiency.

Job Responsibility:

Diary and Schedule Management: Coordinate and manage daily schedules, appointments, and meetings for the CEO
Plan and organize travel arrangements, including flights, accommodations, and itineraries
Administrative Support: Prepare reports, presentations, and correspondence as required
Manage incoming and outgoing communications, including emails and phone calls
Handle document filing and retrieval, ensuring organizational efficiency
Take minutes during meetings and follow up on action items
Office Management: Coordination of reception related activities for the office, facilities management
Oversee office supplies and liaise with vendors for purchases or services
Arranging for courier services
Support team activities and events organization such as townhalls and global events for the office
Arranging Concur set ups and training for new employees
Any other regular or ad hoc duties or projects from time to time
Finance Duties: Handle finance administration tasks, including processing invoices, obtaining approvals, coordinating payments via Concur and other banking portals
Provide support for financial reporting and other various accounting systems, ensuring accuracy and compliance

Requirements:

At least 8 years of experience as an office managerial position or in similar capacity within the industry
Experience in supporting senior executives or management
Meticulous, organized, able to maintain confidentiality and handle sensitive information
Excellent written and verbal communication skills (English and Mandarin)
Proficient in Microsoft Office

Additional Information:

Job Posted:

March 29, 2025

Expiration:

May 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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