Office Manager, Robert Half

Office Manager

Robert Half

Location:

United States, New York

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a permanent employment opportunity for an Office Manager in New York. As an Office Manager, you will be tasked with overseeing administrative and secretarial tasks, managing financial records and cashflow for various projects, and providing basic accounting support. This role will also involve communication with vendors and assisting in setting up Special Purpose Vehicles.

Job Responsibility:

Oversee administrative and secretarial duties for team members including directors, vice presidents, and chief officers
Handle issuance of invoices and processing of payments to external entities
Oversee financial management for multiple Special Purpose Vehicles and keep relevant financial documentation
Manage cashflow and payments for a subsidiary of the company
Offer basic accounting support such as banking, book-keeping, and document filing
Record ledgers and financial outcomes of projects using internal accounting systems
Prepare reports and applications for internal approvals on expenses and vendor registration
Preserve business, accounting, and tax-related documents for record keeping
Engage with vendors via email or phone regarding invoices and payments
Assist in administrative tasks such as setting up SPVs and arranging business trips
Prepare business presentation materials and carry out general administrative duties
Oversee and track approved budget for third party vendors

Requirements:

Proficiency in Accounting Software Systems
Experience with ADP - Financial Services
Ability to use Concur
Familiarity with CRM
Knowledge of Dentrix Dental Software
Proficiency in About Time software
Strong understanding of Accounting Functions
Experience in handling Accounts Payable (AP)
Skills in managing Accounts Receivable (AR)
Ability to handle Answering Inbound Calls effectively

Nice to have:

Proficiency in About Time software

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:

March 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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