Office Services Associate, Robert Half

Office Services Associate

Robert Half

Location:

United States, Los Angeles

Category:

Office Administration

Contract Type:

Employment contract, Contract work

Salary:

Not provided

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Job Description:

This role is pivotal in ensuring seamless office operations, providing support for mail services, reprographics, print jobs, managing service requests for office equipment, and setting up workspaces for new hires.

Job Responsibility:

Handle incoming and outgoing mail, including sorting, distribution, and digital processing
Perform tasks related to print and reprographics, ensuring high-quality output and meeting deadlines
Prepare office spaces for new hires, including arranging necessary supplies and equipment
Monitor and manage printing supplies and equipment, ensuring functionality and addressing service requests as needed
Efficiently manage general office service requests, ensuring seamless day-to-day operations
Provide light administrative support and contribute to maintaining a pleasant and productive office environment
Utilize your skills in customer service, office functions, training, operations, and policy to effectively perform your duties
Handle tasks related to answering inbound calls, supervising, presentations, hiring processes, scanning, and receptionist duties
Troubleshoot issues related to facility, digital, communication skills, scanning documents, maintaining logs, and machinery
Ensure quality assurance in printing, paper, and distribute faxes, utilizing your knowledge of R Code.

Requirements:

Proficiency in customer service, demonstrating excellent interpersonal skills and the ability to handle clients professionally
Familiarity with office functions and operations, able to manage a variety of tasks simultaneously
Experience in training staff members, with the ability to create and deliver effective presentations
Understanding of business operations and procedures, with the ability to implement policy effectively
Capability to handle inbound calls professionally, ensuring all customer inquiries are addressed promptly
Supervisory experience, particularly in overseeing office operations and staff performance
Proficiency with digital tools and software, including 'About Time' and 'R Code'
Experience in hiring processes, showing an ability to select and onboard suitable candidates
Proficiency in document management, including scanning and maintaining logs of important paperwork
Experience in receptionist duties, demonstrating a welcoming and organized front office
Ability to troubleshoot office machinery issues, ensuring minimal disruption to office functions
Knowledge in facility management, ensuring a safe and comfortable working environment for all staff
Excellent communication skills, both verbal and written, to effectively interact with different stakeholders
Experience in quality assurance, ensuring all office outputs meet set standards
Ability to handle printing tasks efficiently, including management of paper supplies
Experience in distributing faxes, ensuring all communications are promptly delivered
Proficiency in using scanning devices for document digitization and archiving

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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