Operations Administrator, Office Angels

Operations Administrator

Office Angels

Location:

United Kingdom, West Malling, Kent

Category:

Office Administration

Contract Type:

Not provided

Salary:

13.00 - 16.00 £ / Hour

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Job Description:

Join our dynamic team as an Operations Administrator, where your organisational skills will shine! As a direct report to the Head of Operations, you will play a vital role in ensuring the smooth running of our office.

Job Responsibility:

Maintaining Office Operations: Procure consumables, assist in logistics, and cater for meetings and functions
Customer Liaison: Be the friendly point of contact for clients, suppliers, and visitors-filtering calls and relaying messages
Document Management: Open and close case files, upload relevant documentation, and update Bordereaux as needed
Financial Support: Help with invoicing, timesheet preparation, and fee collection activities using QuickBooks
Claims Assistance: Verify payees and facilitate claim payments, ensuring accuracy every step of the way
Mail Monitoring: Keep an eye on company mailboxes and forward relevant messages
Marketing Support: Assist with research and ordering of marketing materials and help prepare PowerPoint presentations
Ad Hoc Tasks: Be ready to take on various administrative duties as directed by the Head of Operations

Requirements:

Proficiency in MS Excel, Word, Outlook, and PowerPoint
Basic understanding of bookkeeping/accounting practises
High attention to detail and accuracy
Excellent communication skills
Customer service experience
Familiarity with databases or portals
A positive, proactive attitude that contributes to our team spirit

What we offer:

Work in a hybrid environment with office days and work-from-home flexibility
Contribute to a supportive and engaging workplace
Opportunity for growth within a vibrant organisation

Additional Information:

Job Posted:

March 27, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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