PA / Team Assistant, Office Angels

PA / Team Assistant

Office Angels

Location:

United Kingdom, Wimbledon

Category:

Office Administration

Contract Type:

Not provided

Salary:

28000.00 - 32000.00 GBP / Year

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Job Description:

The PA / Team Assistant will provide administrative and secretarial support to the team, ensuring smooth operations and assisting in the delivery of services to clients. The role involves managing multiple tasks and supporting the team with various functions, from meeting preparations to record-keeping, all in a structured and responsible manner.

Job Responsibility:

Provide general administrative support to the team
Maintain and update relevant spreadsheets, registers, and compliance checklists
Assist with team meeting preparations
Prepare templates for meeting minutes and update action logs
Handle quarterly tasks in preparation for regular team meetings
Log and process invoices, monitor budgets, and track financial documentation
Create meetings and upload related papers to online portals
Coordinate with external providers
Support the team with the completion of internal reports
Manage the team's diaries and assist with scheduling and organising meetings
Handle incoming calls and post
Provide general office administration
Maintain accurate time records for all client-related tasks
Collaborate with team members to support the smooth running of the team's operations

Requirements:

Previous experience in PA, secretarial, or administrative roles
Ideally, familiarity with financial Administrative services
GCSE English and Maths Grade C or above (or equivalent)
Proficiency with Microsoft Office, especially intermediate to advanced Excel and Word, and basic PowerPoint skills

Nice to have:

A professional and responsible approach to client and team contact
Enthusiastic and proactive with the ability to work independently and use initiative
Strong team player with a collaborative approach
Flexible and adaptable to assist with a variety of responsibilities within the team
Strong written and verbal communication skills
Excellent interpersonal skills
Strong organisational skills with the ability to prioritise tasks and meet deadlines
Confident and professional telephone manner
High attention to detail and the ability to follow processes accurately

Additional Information:

Job Posted:

March 27, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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