Project Coordinator

• Schedule hand-off meetings, send out invites, and coordinate meeting logistics
• Assist PM & Superintendent as directed to help execute the project
• Work with the project team to streamline and improve processes and procedures
• Create and maintain all project files, both physical and electronic
• Input data into View Point and Heavy Job
• Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
• Request Bonds and Insurance
• Submit Pre-lien information
• Process BAAQMD notifications and any other required notifications
• Assist with Certified Payroll forms and submission of DAS forms
• Process OCIP required paperwork
• Assist in processing submittals and coordinating with suppliers through approval
• Track and log startup & closeout requirements
• Issue POs, Subcontracts, and Change Orders as directed
• Collect, verify, and process material delivery packing slips and verify against POs
• Create, track, and log Requests for Quotations from subcontractors and suppliers
• Compile & submit monthly lien releases
• Maintain up-to-date license and insurance information on Subcontractors
• Act as the main person to interface between the project and accounting, ensuring that invoices, billings, job cost, AP & payroll are processed thoroughly, accurately, and timely
• Process monthly billings and maintain contact with owner or client
• Collect funds and manage collections
• Collect, organize, and archive daily work reports, daily logs, load tags, subcontractor daily reports, and truck tags using standardized company electronic document control procedures
• Collect and log transportation and disposal information
• Participate in weekly operations meetings
• Execute and submit pre-qualification questionnaires
• Assist estimating department with Bid Packages and proposals, creating bid forms per bid documents, obtaining bid bonds, and Certificates of Insurance
• Perform other administrative duties as directed by management

• Experience using Vista by Viewpoint and HCSS (Required)
• Experience in the construction industry preferred
• Associate Degree or higher preferred, or equivalent work experience
• Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
• Excellent organizational, interpersonal, and time management skills
• Ability to think critically and work independently
• Good verbal and written communication skills
• Communicates clearly and concisely, both orally and in writing
• Ability to work with multiple levels of management with a professional demeanor
• Works independently in the absence of supervision
• Attention to detail in relation to accuracy of database entries and quality control checks of documents
• High proficiency in MS Office Suite (Word, Excel)
• Advanced knowledge of Adobe Acrobat Standard/Pro or equivalent
• Knowledge and administration of Certified Payroll Reports (creation and submission)
• Knowledge of Textura, LCP Tracker, and Green Halo preferred

Knowledge of Textura, LCP Tracker, and Green Halo preferred

• medical, vision, dental, and life and disability insurance
• 401(k) plan