Project Support Specialist, Robert Half

Project Support Specialist

Robert Half

Location:

United States, Naples

Category:

Construction

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a Project Support Specialist to join our team in the construction/contractor industry, located in Naples, Florida. This role involves a variety of tasks related to project management and office administration, offering a contract to permanent employment opportunity.

Job Responsibility:

Handle different aspects of projects at various stages
Initiate project kick-off by coordinating with all sub-contractors, distributing new vendor setup packages, and integrating them into the Purchase Order system
After vendor setup, handle the submission of contracts and issuance of Purchase Orders using DocuSign, ensuring all subs execute them
Keep track of permits, ensuring all relevant documentation is filed and logged accurately
Manage new drawings, uploading them to Procore after careful naming and accuracy checks
Oversee submittal logs, cross-verifying that project managers' submissions match automated records
Execute orders for trailers or supplies as necessary for project progression
Maintain the office environment, ensuring it is organized and conducive to efficient workflow
Act as a notary, a requirement that can be fulfilled within 30 days of employment (setup and expenses covered)
Operate between two projects, maintaining effective communication and coordination

Requirements:

Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint
Demonstrated expertise in customer service
Proven ability to manage timelines effectively
Experience with data entry tasks
Strong skills in organizing files and documents
Familiarity with scanning techniques and tools
Knowledge of various shipping functions within the construction/contractor industry
Ability to work in a fast-paced environment and handle multiple tasks
Excellent interpersonal and communication skills
High attention to detail and accuracy
Basic understanding of construction/contractor industry

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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