Receptionist, Robert Half

Receptionist

Robert Half

Location:

United States, Irvine

Category:

Office Administration

Contract Type:

Contract work

Salary:

Not provided

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Job Description:

We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors.

Job Responsibility:

Greet clients and visitors warmly and with detail-oriented manners upon their arrival
Coordinate and manage the booking of conference rooms and visitor offices
Organize catering and food arrangements for events and lunches
Keep the conference room and visitor offices tidy and prepared for use
Manage inbound calls and effectively transfer them to the appropriate party
Sort and distribute incoming mail and handle deliveries
Maintain an updated phone list and other essential records
Handle sensitive and confidential documents with discretion
Collaborate with the onsite team to ensure a smooth operation
Undertake additional projects or tasks as assigned
Maintain cleanliness and organization of the workspace during downtime.

Requirements:

Demonstrated proficiency in Customer Service
Experience in promptly and detail orientedly answering inbound calls
Familiarity with the software 'About Time' for efficient time management
Knowledge of Hiring Processes and the ability to assist in this area if required
Proven experience in Receptionist Duties, ensuring smooth operations of the front desk
Excellent Communication Skills, both verbal and non-verbal
Ability to answer client queries and direct them to the appropriate department
Experience in handling Deliveries, including sorting and distribution
Ability to manage Catering for meetings and other events
Willingness to work Onsite and adhere to company's work schedule
Strong written communication skills for detail oriented correspondence
Experience in providing Concierge Services to clients and visitors
Ability to operate Multi-line Phone Systems efficiently
Proficiency in transferring calls to appropriate departments without delay
Experience in Switchboard Operations and managing high volume calls
Ability to sort incoming mail in a timely and organized manner
Comfortable in dealing with Visitors and providing them necessary assistance
Experience in handling Confidential Documents with utmost care and integrity
Basic understanding of Banking Operation for handling petty cash and other financial tasks
Experience in booking conference rooms and managing schedule conflicts.

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Access to company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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