Receptionist, Robert Half

Receptionist

Robert Half

Location:

United States, San Francisco

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities include room bookings, greeting clients, handling mail and calls, and maintaining confidentiality. Robert Half is a specialized talent solutions firm offering opportunities in various domains.

Job Responsibility:

Manage the booking requests for 25 office spaces using Manhattan One
Greet and receive partners or clients, ensuring reservation details are accurate
Handle room configurations and setups for different occasions
Oversee catering or food ordering for office events and meetings
Maintain up-to-date schedules and calendars, ensuring efficient office operations
Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times
Accept and sort mail, as well as handle deliveries
Handle sensitive and/or confidential documents and information with discretion
Communicate with managers and clients on job or deadline issues
Take on additional projects as assigned, exhibiting adaptability and initiative

Requirements:

Proficiency in scheduling and calendar management
Familiarity with 'About Time' software
Understanding of medical coverage policies
Knowledge of hiring processes
Experience in receptionist duties
Ability to answer and transfer calls efficiently
Experience in partnering with other departments for smooth operation
Ability to handle deliveries and manage inventory
Experience in monitoring and managing attendance
Knowledge of configuration management
Experience in handling reservations
Familiarity with backup technologies
Experience in arranging catering for meetings and events
Excellent written communication skills
Proficiency in multi-line phone systems
Experience in switchboard operations
Ability to manage pantry and snacks efficiently
Experience in sorting incoming mail
Ability to setup conference rooms for meetings
Experience in handling confidential documents
Knowledge of company perks and benefits
Basic understanding of banking operations

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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