Receptionist

• Act as a friendly and detail-oriented first point of contact, greeting and assisting visitors, clients, and employees
• Facilitate seamless communication by managing phone calls, emails, and in-person inquiries
• Ensure smooth daily operations by maintaining an organized reception area, scheduling appointments, and managing office supplies
• Provide administrative support, which includes data entry, filing, and handling mail and packages
• Deliver exceptional customer service by addressing inquiries and directing visitors to the appropriate personnel
• Coordinate meetings by scheduling and preparing conference rooms, setting up necessary materials, and arranging refreshments as required
• Foster strong relationships by understanding and respecting clients' cultural and business etiquette

• Act as a friendly and detail-oriented first point of contact, greeting and assisting visitors, clients, and employees
• Facilitate seamless communication by managing phone calls, emails, and in-person inquiries
• Ensure smooth daily operations by maintaining an organized reception area, scheduling appointments, and managing office supplies
• Provide administrative support, which includes data entry, filing, and handling mail and packages
• Deliver exceptional customer service by addressing inquiries and directing visitors to the appropriate personnel
• Coordinate meetings by scheduling and preparing conference rooms, setting up necessary materials, and arranging refreshments as required
• Foster strong relationships by understanding and respecting clients' cultural and business etiquette
• Utilize bilingual abilities to interact and communicate effectively in both Japanese and English
• Proficiency in answering multi-line phone system
• Exceptional customer service skills
• Ability to perform data entry tasks with accuracy
• Familiarity with email correspondence etiquette
• Strong interpersonal skills for interacting with clients and team members
• Proficiency in Microsoft Excel for data management
• Familiarity with Microsoft Outlook for scheduling and email management
• Proficiency in Microsoft Word for document creation and editing
• Experience in organizing files and maintaining an orderly system
• Ability to schedule appointments and manage calendars efficiently
• Previous experience in receptionist duties is preferred
• Mastery of basic office skills including faxing, copying, and filing documents

Bilingual abilities in Japanese and English

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in company 401(k) plan