Senior Administrative Assistant, Robert Half

Senior Administrative Assistant

Robert Half

Location:

United States, La Jolla

Category:

Construction

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Our client, a well-established construction company in La Jolla, CA is seeking a Senior Administrative Assistant to provide seamless support to their leadership team and ensure operational efficiency. This role is ideal for someone who thrives on multitasking, problem-solving, and delivering exceptional administrative support.

Job Responsibility:

Deliver high-level administrative support to executives and management, including calendar management, travel arrangements, and correspondence handling
Serve as a liaison between departments, clients, and vendors to manage communication and ensure successful project execution
Manage and maintain construction project documents, including contracts, permits, and change orders
Assist the team with preparing bid packages, proposals, and presentations
Coordinate team meetings, take detailed meeting minutes, and follow up on action items
Handle expense reports, invoice approvals, and assist with budget tracking
Provide data entry and reporting support using various platforms, including MS Excel, project management tools, or proprietary software
Perform other administrative tasks, such as maintaining office supplies, filing, and scheduling

Requirements:

Proven experience as a Sr. Administrative Assistant or in a similar administrative role within the construction, engineering, or related industries (3+ years preferred)
Proficiency with construction management tools/software (e.g., Procore, Viewpoint, or similar)
Advanced skills with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Exceptional organizational skills, with the ability to prioritize multiple tasks and meet deadlines
Strong communication and interpersonal skills, with a professional demeanor
High attention to detail and the ability to maintain confidentiality
Familiarity with contracts, permits, and other construction-related documents is a plus

Nice to have:

Familiarity with contracts, permits, and other construction-related documents

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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