Senior Administrative Assistant, Robert Half

Senior Administrative Assistant

Robert Half

Location:

United States, Vista

Category:

Office Administration

Contract Type:

Employment contract, Contract work

Salary:

Not provided

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Job Description:

A prominent organization in Vista, CA is seeking an experienced Senior Administrative Assistant to provide administrative support, manage projects, and coordinate with senior leadership.

Job Responsibility:

Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas
Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism
Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries
Act as the primary point of contact for internal and external communications related to the executive team
Oversee special projects and ensure timely completion while maintaining quality standards
Handle confidential information with discretion and maintain organized document management systems
Assist with budget tracking, expense reporting, and vendor invoice processing.

Requirements:

Bachelor’s degree in Business Administration, Communications, or a related field required
3+ years of experience as an administrative assistant, with at least 2 years supporting senior leadership
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)
Strong organizational skills with a proven ability to manage multiple tasks and meet deadlines
Excellent written and verbal communication abilities
Detail-oriented with a high level of accuracy in all work
Ability to work well independently and as part of a team, with a proactive approach to problem-solving.

What we offer:

Access to top jobs
competitive compensation and benefits
medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training.

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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