Senior Administrative Assistant, Robert Half

Senior Administrative Assistant

Robert Half

Location:

United States, San Diego

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Our client, a nonprofit organization, is seeking a highly organized and professional Senior Administrative Assistant to provide high-level support. This role involves assisting the executive team, managing consultants, and coordinating various projects, including a large conference scheduled for December. The position follows a 9/80 schedule, with 9-hour days and every other Friday off.

Job Responsibility:

Serving as a liaison between the nonprofit board and executive leadership
Managing the executive’s schedule and ensuring seamless coordination of meetings and tasks
Overseeing contracted consultants, particularly in outreach efforts, and managing their schedules and deliverables
Coordinating with consultants annually, ensuring seamless management of itineraries and research
Planning and executing a large-scale conference with over 45 speakers in December
Managing client communications, drafting and sending professional correspondence
Scheduling and maintaining weekly calendars to ensure consultants remain engaged and productive
Setting up and managing training sessions, securing venues, and coordinating logistics
Ensuring consultants are connected with providers and facilitating necessary lunch arrangements
Assisting with outreach efforts and overseeing training logistics
Performing light accounting duties, including processing invoices
Attending occasional events to provide on-site support, including event setup and managing check-in

Requirements:

Proven experience as a Senior Administrative Assistant or in a similar role
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Excellent organizational and multitasking skills
Outstanding written and verbal communication abilities
Ability to handle sensitive information with the utmost confidentiality
Experience in event planning and coordination
Strong attention to detail and problem-solving skills
Ability to work independently and manage time effectively in a remote setting
Previous experience in the nonprofit sector is a plus

Nice to have:

Previous experience in the nonprofit sector

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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