Sr. Administrative Assistant, Robert Half

Sr. Administrative Assistant

Robert Half

Location:

United States, Norfolk, Virginia

Category:

Real Estate

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. In this role, you will be providing high-level support in the real estate property and facilities management industry, including tasks such as processing and distributing departmental incoming and outgoing mail, coordinating meetings, and handling information requests.

Job Responsibility:

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required
Serve as the first point of contact for answering calls, screening inquiries, and greeting visitors

Requirements:

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions
Proficiency in organizing and managing Conference Calls to facilitate remote meetings

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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