Sr. Receptionist, Robert Half

Sr. Receptionist

Robert Half

Location:

United States, New York

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

This role lies at the heart of our operations, where you will be the face of our company, ensuring a hospitable environment for visitors and assisting with vital administrative tasks.

Job Responsibility:

Serve as the primary point of contact for visitors, ensuring a warm and detail oriented welcome
Efficiently manage the reception desk and switchboard operations
Proactively liaise with partners and attorneys regarding visitor arrivals
Coordinate and book conference rooms for internal staff using our event management system
Oversee the ordering and coordination of catering services, communicating effectively with vendors
Maintain a composed demeanor in a busy environment, managing a high volume of visitors
Provide administrative support, including maintaining accurate logs and records
Utilize Microsoft Word, Excel, and Outlook for administrative tasks and communication
Prioritize tasks effectively to ensure a smooth flow of office functions
Collaborate within a team environment, wearing multiple hats as required

Requirements:

Proficiency in customer service to handle queries and concerns with utmost efficiency
Excellent communication skills for clear and concise interaction with clients and colleagues
Familiarity with office functions and operations for smooth workflow management
Proficiency in Microsoft Excel, Word, and Outlook for data management and correspondence
Knowledge of operational procedures and policy to ensure regulatory compliance
Ability to handle answering inbound and outbound calls professionally
Understanding of quality standards to maintain high service standards
Supervising skills to manage and direct office personnel
Ability to create and deliver presentations effectively
Time management skills to prioritize tasks and meet deadlines
Basic understanding of finance for budget management and invoicing
Familiarity with hiring processes to assist in recruitment and onboarding
Experience in scanning and managing documents for record-keeping
Knowledge of receptionist duties for efficient front desk management
Ability to liaise with vendors for office supplies and services
Troubleshooting skills to resolve office equipment issues
Ability to answer customer queries promptly and professionally
Ability to work collaboratively with partners for business development
Experience in scanning documents for digital record-keeping
Ability to maintain logs for tracking and auditing purposes

What we offer:

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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